Application Procedure

Obtaining an application

The first step in the incentive rebate procedure is to obtain an application form. Applications can be obtained by contacting APEP, or through your local pump service or pump test company. Click on the appropriate link below to download an application directly.

  • Contact APEP at any time if you have questions or need assistance in filling out the application.

STEPS TO apply for an incentive rebate

  1. Complete and sign the Application Agreement in Section IV. Read all statements in the Agreement carefully. By signing this agreement you are certifying that all statements are true.  YOU ARE NOT COMMITTING TO COMPLETING THE RETROFIT BY SIGNING THIS APPLICATION!  It is only an agreement regarding the incentive that might be paid to you.
  2. Calculate the Potential Incentive in Section V. We will do this for you if you prefer.  Note that the actual improvement in pumping performance may be used instead of the calculation seen in Section V.
  3. Describe the project as much as possible using Section VI.
  4. Make a copy of the entire Application and documentation and mail the following to the APEP Program Office:
  • The original signed and completed Sections IV., V., and VI. of the Application.
  • Copy of a pre-project pump efficiency test.

We will notify you of Application approval, rejection, or the need for more information.

  1. When the accepted project is complete, paid for, and the post-retrofit pump test is completed, mail the following to the APEP Program Office:
  • The completed “Certificate of Project Completion”.
  • Copies of invoices marked PAID by the pump service company or copies of cancelled checks along with the invoices.
  • Copy of the post-retrofit pump efficiency test.

IMPORTANT! The invoices must clearly state all work that was performed, including replacement of parts, labor, and diagnostics.

IMPORTANT! You are required to submit pre-retrofit and post-retrofit pump efficiency tests. These tests cannot be more than three (3) years apart.  These tests do NOT have to be performed by APEP Participating Pump Test Companies. However, APEP reserves the right to reject the tests as invalid and inaccurate.

Refer to the current Policies and Procedures Manual for full details.

Contact APEP at any time if you have questions or need assistance in filling out the application.